Volunteer

“Hosting our own meets not only gives our swimmers the chance to shine at home, but it’s also what keeps our club affordable for families — we simply couldn’t do it without the incredible support of our volunteers.”

Matt Webber

Head Coach

Vounteering at HSA

Our Volunteers Help Keep Costs Affordable

The Huntsville Swim Association (HSA) greatly values the contributions of its volunteers. Their support is essential in ensuring the success of events, programs, and overall operations of the organization.

In order to support our club and run the meets hosted at the Huntsville Aquatics Center, sponsored by HSA, a total of 2,150 individual volunteer sessions are needed.

On average, a single session of one meet requires over 40 volunteers. For our largest meets, it requires over 300 volunteer positions. The club needs everyone’s help and support. 

Eligibility

More people can volunteer than most realize.

  • Must be 15+
  • Interested in swimming or community sports
  • Be physically capable of the desired role
  • Can be parents, guardians, grandparents, former swimmers, or close relatives

Volunteer Roles & Positions

HSA offers various roles to suit different skills and interests. The complete list of volunteer
roles are listed in our policy, but below you will find a summary of many of those positions. Please reach out to a coach, board member, or fellow swim family if you have any questions, or see our FAQ section below.

  • Timers
  • Meet Management (runners, tickets, concessions, hospitality)
  • Awards
  • Deck Marshal
  • Announcer
  • Audio/Visual/IT
  • Single Role Certified Official
  • Multi-Role Certified Official
  • Colorado Timing

Requirements

To ensure the success of meets and events:

  • Families with swimmers only in Seasonal or Explorer 1 groups must work at least one (1) session per year at a Rocket Meet.  $100 fee if not fulfilled
  • Families with swimmers only in Explorer 2 or 3 groups must work three (3) sessions, excluding Rocket Meets.  $100 fee if not fulfilled
  • Families with swimmers in Discovery 2/3, Endeavor 2/3, Apollo 2/3, or Voyager 2/3/4 must work six (6) sessions per year, excluding Rocket Meets. See table below sections for fee assessments and credits
  • Volunteer sessions only apply to your family account and are not transferable
Fee Structure

Financial Commitment

HSA evaluates volunteer fees at the end of each annual swim cycle. This helps keep our financial stability and adjust as factors change. Parent engagement is paramount to our success, and we have made it our mission to keep these fees lower than other swim clubs, given our extensive facility benefits.

Short Course

$400 Fee assessed on March 1 at the end of short course, unless reduced or eliminated by volunteering

Long Course

$200 Fee assessed on August 1 at the end of long course, unless reduced or eliminated by volunteering

Volunteer to Earn Credits

Reduce or Eliminate Fees

Reduce or eliminate your fees through volunteering! HSA offers a wide range of volunteer roles, allowing you to contribute your time and talents while significantly reducing or completely offsetting your volunteer fees.

If you have any questions about the volunteer fees or how to earn credit, please don’t hesitate to contact the volunteer coordinator at Huntsvilleswimvolunteers@gmail.com

How To Earn Credit

For every volunteer session you complete, you’ll earn credit that goes directly towards reducing your assessed fees. The amount of credit varies depending on the role (see the “Incentive Structure” section below for details).

Sign Up Opportunities

Volunteer opportunities are available throughout the year, with a wide range of roles to suit different skills and interests. Sign-ups are posted on the Huntsville Swim Association website and SportsEngine Motion app approximately one month prior to each meet. Keep an eye out for emails and announcements!

How To Volunteer

Volunteer Process

Select a Meet

Choose meets you are available to help

Schedule

Schedule online to show your availability and interest

Volunteer

Work up to 2 shifts per meet and watch the action up close

Earn Credits

Log progress towards requirement and tuition credits

Learn More About HSA Volunteering

Common Volunteer Questions

Please review the questions and answers below about volunteering.  You should find an answer to the most common questions regarding our volunteer policy and requirements.

Each season, HSA needs over 2,150 individual volunteer sessions to run meets and programs successfully. Large meets may require 300+ volunteers. Without volunteers, meets cannot be held at our home facility and travel to other pools will be required. Addi onally, if we are unable to host these large meets ongoing, monthly tui on for families will need to be raised in order to cover our opera ng expenses. The money raised at these meets enables the affordable monthly dues we enjoy at HSA.

When signing up to volunteer for a session, members are requested to be considerate to other families and limit sign-ups to 2 sessions per family when sessions are initially posted. This is applicable to volunteer positions posted on the HSA website and SportsEngine Motion App (e.g. timers, concessions, awards, marshal, runner). If there are positions available 72 hours prior to the first day of the meet, families can sign up for additional sessions. HSA reserves the right to adjust the volunteer sign-up to ensure fairness for all families.